I. Commercial and Promotional Activities
College facilities may not be used for commercial solicitation, advertising, or promotional activities except when such activities clearly serve educational objectives (as in display of books or technical equipment of interest to the academic community), and when they are conducted under the sponsorship of or at the request of a college department or the ASEdCC, and so long as such use does not interfere with or operate to the detriment of the conduct of college affairs.
Current practice of commercial and promotional activities has been expanded to non-department and ASEdCC sponsored vendors (not to include free-speech groups) to schedule college facilities on a space available basis through the college scheduling office.
II. Facilities Use
Any recognized ASEdCC organization may utilize available college facilities for authorized activities. Facilities will be provided free of charge to the organization.
However, when staffing and services beyond regular college requirements are necessary, a cost covering fee may be charged. Facilities may be used during normal operating hours. Requests for use outside of regular operating hours will be considered on an individual basis. Use of facilities for purposes other than those approved, or in an irresponsible manner, may result in withdrawal of this privilege. Organizations must schedule facility use requests with the appropriate scheduling manager.
We encourage inviting speakers who represent diverse points of view to the college. Such speakers are expected to regard this privilege as entailing the same responsibilities and obligations as those faced by instructors. We, moreover, will always assure ourselves that the event is in no way an abuse of that privilege.
In the discussion of sensitive issues, the Board of Trustees reserves the right, either by its own act or by delegation, to impose conditions upon these speakers, which will ensure the opportunity to challenge these views. The trustees further insist that there shall be left no implication by the college of approval or disapproval of either the speakers or their views.
We encourage student organizations that are officially recognized by the college to invite speakers to the campus, providing suitable space is available and there is no interference with the regularly scheduled programming of the college. In order to provide an atmosphere of open exchange and to ensure that the educational objectives of the college are not obscured, the college President may prescribe conditions for the conduct of the meeting in any case which may be attended by extreme emotional feeling. Such action may include designating a member of the faculty to be chair, and/or requiring permission for comments and questions from the floor.
Likewise, the college President may require the appearance of one or more additional speakers at the meeting so that other points of view may be expressed. He or she shall also prescribe the regulations for the advanced planning of all meetings to be addressed by outside speakers and may designate representatives to recommend conditions for the conduct of particular meetings.
The Board of Trustees will neither authorize nor tolerate actions by any speaker during a meeting which:
A. Incite the audience to riot or violate state or federal laws.
B. Advocate the overthrow, destruction, or alteration of the Constitutional government of the United States, or of the State of Washington, or any political subdivision of either of them by revolution, force, or violence.
The college President or his or her duly delegated representative shall be charged with the responsibility of following through with the Board of Trustees Speaker procedures.
Edmonds CC Speaker Procedure
A. The Vice President for Student Services has been designated to represent the college President in implementation of this policy, to process forms and to advise on situations where special conditions should be imposed.
B. When a student organization wishes to sponsor the appearance of an off campus speaker or speakers on the college campus, the sponsoring organization must file with the Office of the Vice President for Student Services three school days (not including the day of the event) prior to the scheduled meeting, a form indicating its intent and providing information regarding the arrangements, including date, time, place, topic to be discussed, the name of the speaker, sufficient biographical data regarding the speaker clearly to identify him or her, the name of the proposed chair or moderator, and other pertinent information.
C. The college President will prescribe, where necessary, special conditions for the conduct of particular meetings as indicated in the policy statement.
D. Sponsoring organizations are responsible for making room reservations and other arrangements for their meetings and for any expense occasioned by their meetings. Assistance in making room reservations and other arrangement will be given by the Director of Student Programs.
IV. Printed Materials
In support of the freedom of inquiry and expression ensured in section IV of Student Freedoms, the following policies apply to printed materials:
The college faculty will choose the texts to be used in their classes. The college bookstore will order and stock the texts chosen and is not responsible for content.
B. Library Access
1. As a responsibility of library service, books, and other instructional materials selected are chosen for values of interest, information and enlightenment of students and faculty. In no case will any book or other instructional material be excluded because of controversial content.
2. There will be the fullest practicable provision of material presenting all points of view concerning the problems and issues of our times, international, national, and local. Books will not be prescribed or removed from library shelves because of partisan or doctrinal disapproval.
3. Censorship of books and other instructional materials, urged or practiced by voluntary arbiters of morals or political opinion, will be resisted by the Edmonds Community College Library in maintenance of its responsibility to provide information and enlightenment.
C. Student Publications
Student publications are communication devices for the presentation of student views and concerns. There shall be no prior censorship or control from faculty, administration, student government, or advertisers exercised over the student newspaper, student literary magazine, or publications of other student groups. Advisers to student publications shall act in an advisory capacity, and are not responsible for content.
The student newspaper and literary magazine are governed by the Code Governing Student Media of Edmonds Community College, and by a College Publications Board, whose primary responsibility is the judicious enforcement of policy pertaining to student publications.
A paramount function of the board is to assure that student publications are published according to accepted principles of responsibility, impartiality, fair play, and decency, as set forth in the Canons of Journalism of the American Society of Newspaper Editors.
D. Distribution and Posting of Promotional Materials
(Refer to Policy C 6.3.800, and Resolution R102)
1. Handbills, leaflets, and similar printed materials, whether sold or distributed free of charge, may be distributed by regularly enrolled students, by members of recognized student organizations, and by college personnel in campus areas designated by the Director of Center for Student Engagement and Leadership, or designee, so long as distribution does not interfere with or operate to detriment of college activities or the flow of traffic.
2. Materials must be dated and bear identification of the publishing and distributing organization or individual. Off campus organizations may distribute materials only upon registration with the Center for Student Engagement and Leadership or designee. Materials from off-campus organizations shall be posted in a designated location and for a specified time.
Materials may be posted on campus bulletin boards with clearance from the Director of Center for Student Engagement and Leadership or designee. Materials are subject to the following posting regulations:
1. Materials must be stamped and dated by the Director of Center for Student Engagement and Leadership or designee.
2. Materials are only to be posted on bulletin boards in buildings.
3. The only materials that may be posted in the first floor of Lynnwood Hall are official program brochures. These brochures must be kept in the display cases provided.
4. Materials are not to be placed on glass, walls, brick, or any painted surface.
5. The posting of materials on movable standards is subject to the following regulations:
a. Signs shall be printed on a photocopier, printer, or be artistically designed and executed.
b. Persons posting signs on standards are responsible for picking up standards from the Center for Student Engagement and Leadership and returning standards to the Center for Student Engagement and Leadership.
6. Any materials posted that do not comply with these regulations will be removed and destroyed.