HR 5.02pr - Administrative and Professional Exempt Evaluation : Procedure
SUMMARY/SCOPE
Edmonds College is committed to creating and sustaining a workplace environment that fosters employee competence and productivity by utilizing comprehensive performance management practices to develop and maintain high performing employees.
DESCRIPTION
The performance evaluation program for administrative and professional exempt employees is an ongoing, systematic process which provides individuals with annual feedback on performance, establishes goals and objectives for the coming year, recognizes excellence, and identifies areas for growth. The program provides an official cumulative record of each employee’s performance.
PROCEDURE DETAILS
At the Time of Hire
Within the first 45 days of hire, new employees will meet with their supervisor to schedule new hire compliance training, review the position job duties, establish performance goals for the current year (Appendix A), and discuss the position’s linkage with the college’s Mission and Goals.
Annual Process
The annual appraisal cycle begins on July 1st of each year and ends on June 30 of each year. Employees and supervisors are encouraged to check in on a monthly basis. If a specific performance concern is identified during the year, the supervisor should detail expectations to the employee in writing and establish a time period for further review.
By July 15 of each year, the employee will complete the Annual Goals Form and Self-Evaluation Form and forward to the supervisor.
After reviewing the employee’s self-evaluation and goals, the supervisor will complete the Supervisor Evaluation Form and meet with the employee to discuss the employee’s performance and discuss goals for the coming year.
By August 31, the supervisor will forward a signed copy of the completed supervisor evaluation and the annual goals form to the employee for review and signature.
The employee will return the signed forms to the supervisor by September 15, who will forward the signed evaluation to the appropriate reviewer for comment and signature.
Employees directly reporting to the President will serve as the reviewers for employees in their units. The college President will serve as the reviewer for their direct reports.
By September 30, the reviewer will forward the completed evaluation to Human Resources to be placed in the employee’s official personnel file. Human Resources will provide copies of the completed evaluation to the employee and the supervisor, upon request.
Evaluations may occur more than once a year at the request of the employee or supervisor.
RELATED POLICIES AND PROCEDURES
HR 5.0 Human Resources Management Policy
HR 5.01pr Classified Performance Evaluation Procedure
SOURCE INFORMATION
(was) C 6.3.102, Section VII Admin Exempt Policy and Procedures
Employee Annual Goals Form, available to employees online
Self Evaluation Form, available to employees online
Supervisor Evaluation Form, available to supervisors online
CONTENT OWNER. The primary responsibility for this policy belongs to:
Vice President for Human Resources and Operations
PRIMARY CONTENT CONTRIBUTOR (Director/Dean)
Vice President for Human Resources and Operations
REVIEW PERIOD
Three years.
REVIEW HISTORY
2021-Oct 19 Amended to update content owner and contributor
2018-Aug 23 Amended by President and Vice President for Human Resources
2017-Jan 09 Approved by President’s Cabinet
Add to Personal Catalog (opens a new window)
|
