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Oct 14, 2024
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DG 1.04pr - Data Use and Reporting : SUMMARY/SCOPE The college is responsible for ensuring the accuracy of institutional data and reports, for protecting the privacy of students and employees, and for complying with all regulations and guidelines regarding the collection and dissemination of institutional data. The Office of Planning, Research, and Assessment (OPRA) establishes appropriate oversight and processes for the production and dissemination of institutional data and reports.
DESCRIPTION Requests for college data will be routed through OPRA to make certain that there is uniformity in the reporting of college statistics and information. OPRA, under the Charter of the Data Governance Committee, will assist with:
- compiling reports and analyzing documentation regarding data collection, analysis, and reporting-responsibilities of departments;
- identifying areas where responsibilities may require agreement between two or more departments;
- identifying potential data inconsistencies or inaccuracies;
- providing institutional reporting standards; and
- providing data support for the college’s commitment to advancing equity.
Divisions/departments must provide OPRA with their processes for reviewing the accuracy of data collected by the division/department and used for internal and/or external institutional reporting purposes.
PROCEDURE DETAILS The Office of Planning, Research, and Assessment and the college’s Data Stewards, under the Charter of the Data Governance Committee has the oversight:
- To increase the college’s capacity to interpret data and draw inferences from data in order to inform planning, evaluation, decision-making, and resource allocation.
- To comply with applicable federal, state, and local laws, as well as guidelines and regulations established by federal and state agencies regarding data reporting and privacy protection.
- To clarify responsibilities and procedures regarding the collection, analysis, and dissemination of institutional data.
- To ensure the accuracy of institutional data and reports.
- To ensure that institutional resources are invested in the production of high quality data and reports that meet external accreditation and reporting requirements, and support institutional decision-making.
Oversight goals:
RELATED POLICIES AND PROCEDURES DG 1.0 Data Governance DG 1.01pr Data Governance Committee Charter DG 1.02pr Data Security/Access DG 1.03pr Data Flow/Availability DG 1.05pr Data Integrity/Quality
CONTENT OWNER. The primary responsibility for this policy belongs to: Chief Information Officer
PRIMARY CONTENT CONTRIBUTOR (Director/Dean) Chief Information Officer; Vice President for Finance, Grants, and Institutional Effectiveness
REVIEW PERIOD Three years, or earlier if needed. Requires President’s Leadership Team approval.
REVIEW HISTORY 2024-Feb 01 Revised and approved by President’s Leadership Team
2018-Dec 10 Approved by President’s Cabinet
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