HR 10.01pr - Volunteer Management Procedures :

PROCEDURE DETAILS
The following procedures are required to ensure compliance with college policies. All volunteers and supervisors of volunteers must follow these procedures.

Selecting and Engaging a Volunteer

Supervisors:

Are responsible for determining whether or not to solicit or accept volunteers and for ensuring that volunteers have adequate experience, qualifications, and training for the task they will be asked to perform.
Must provide a description of volunteer services to the Human Resources Office.
If the volunteer is under 18, provide a completed Parental/School Authorization form in addition to the volunteer packet.
Must supervise and train the volunteer.
Must inform the volunteer of relevant college policies.
Must initiate a background check request (internal use only). Note: International students must come in person to the Human Resources Office to complete their background check form and bring a passport, I-20, and I-94.
Must sign the Non-Employee Volunteer/Intern Agreement.
Must notify HR when volunteer is no longer working.

Human Resources/Payroll Offices:

Responsible for approving internships by non-Edmonds College students.
Responsible for approving volunteer assignments.
Maintain files and records.

Intern/Volunteer:

Must successfully complete a background check. Picture ID is required.
Must sign and adhere to the volunteer packet. The volunteer packet includes:
- Non-Employee Volunteer/Intern Agreement
- Employee Personal Information Form
Adhere to all relevant college policies and procedures. ‘

Dismissal of Volunteer

The college may, at any time and for whatever reason, and at its sole discretion, terminate a volunteer’s relationship with the college.

Supervisors are responsible for notifying HR within 24 hours of terminating a volunteer and for collecting any college property from the volunteer, such as an EdPass, keys, etc.

GLOSSARY TERMS
Intern

Volunteer

RELATED POLICIES AND PROCEDURES
HR 10.0 Volunteer Management Policy

CONTENT OWNER. The primary responsibility for this policy belongs to:
Vice President for Human Resources and Operations

PRIMARY CONTENT CONTRIBUTOR (Director/Dean)
Vice President for Human Resources and Operations

REVIEW PERIOD
Three years.

REVIEW HISTORY
2021-Oct 20 Amended to update content owner and contributor

2019-Jan 07 Approved by President’s Cabinet