SS 12.01pr - Department of Defense Tuition Assistance Procedure :

There are specific procedures for the administration of TA funds and the return of unearned TA funds if the student stops attending courses at Edmonds College.

PROCEDURE DETAILS
Posting Guidelines and Procedures

1) In compliance with DoD policy, Edmonds College will return any unearned TA funds on a prorated basis through at least the 60% portion of the period for which the funds were provided. TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending. These funds are returned to the military service branch.

2) In instances when a service member stops attending due to a military service obligation, the college will work with the affected service member to identify solutions that will not result in student debt for the returned portion.

3) Funds will be returned to DoD according to the following schedule:

5-week Course Withdraw submitted

Day 1-7 100% return

Day 8 77% return

Day 9 74% return

Day 10 71% return

Day 11 69% return

Day 12 66% return

Day 13 63% return

Day 14 60% return

Day 15 57% return

Day 16 54% return

Day 17 51% return

Day 18 49% return

Day 19 46% return

Day 20 43% return

Day 21 40% return (60% of course is completed)

Day 22 0% return

Note: The educational institution’s week of instruction is counted as seven days.

24-week Course Withdraw submitted

Before or during weeks 1-2 100% return

During weeks 3-4 90% return

During weeks 5-8 80% return

During weeks 9-10 70% return

During weeks 11-12 50% return

During weeks 13-14 40% (60% of course is completed)

During weeks 15-24 0% return

18-week Course Withdraw submitted, 60% of course is completed at 10.8 weeks

16-week Course Withdraw submitted

Before or during weeks 1-2 100% return

During weeks 3-4 75% return

During weeks 5-8 50% return

During week 9 40% return (60% of course is completed)

During weeks 10-16 0% return

15-week Course Withdraw submitted

Before or during weeks 1-2 100% return

During weeks 3-4 90% return

During weeks 5-6 75% return

During weeks 7-8 50% return

During weeks 9 40% return (60% of course is completed)

During weeks 10-15 0% return

14-week Course Withdraw submitted, 60% of course is completed at 8.4 weeks

12-week Course Withdraw submitted, 60% of course is completed at 7.2 weeks

10-week Course Withdraw submitted, 60% of course is completed at 6 weeks

9-week Course Withdraw submitted, 60% of course is completed at 5.4 weeks

8-week Course Withdraw submitted

Before or during week 1 100% return

During week 2 75% return

During weeks 3-4 50% return

During week 5 40% return (60% of course is completed)

During weeks 6-8 0% return

5-week Course Withdraw submitted, 60% of course is completed at 3 weeks

4-week Course Withdraw submitted, 60% of course is completed at 2.4 weeks

630 Hours

Before Class Begins 100% return

1-157 Hours 75% return

158-314 Hours 50% return

315-378 Hours 25% return (60% of course is completed)

379-630 Hours 0% return

1510 Hours

Before Class Begins 100% return

1-377 Hours 75% return

378-755 Hours 50% return

756-906 Hours 25% return (60% of course is completed)

907-1510 Hours 0% return

1220 Hours

Before Class Begins 100% return

1-305 Hours 75% return

306-610 Hours 50% return

611-732 Hours 25% return (60% of course is completed)

733-1220 Hours 0% return

1080 Hours Before Class Begins 100% return

1-270 Hours 75% return

271-540 Hours 50% return

541-648 Hours 25% return (60% of course is completed)

649-1080 Hours 0% return

8-week Online classes

∙ 100% of TA received will be returned if the student withdraws within the first week of class, but before submission of the first assignment. The student’s request will be processed as a drop for the purpose of returning TA funds only, not for Financial Aid attendance or recalculating of aid.

∙ 75% of TA received will be returned if the student withdraws after submitting the first assignment and through the end of the second week of classes.

∙ 50% of TA received will be returned if the student withdraws after the second week of classes but before the end of the fourth week of classes.

∙ 25% of TA received will be returned if the student withdraws after the fourth week of classes but before the end of the sixth week of classes. (60% of course is completed)

∙ No TA received will be returned if the student withdraws after the sixth week of classes.

RELATED POLICIES AND PROCEDURES
SS 12.0 Department of Defense Tuition Assistance Policy

CONTENT OWNER. The primary responsibility for this policy belongs to:
Vice President for Student Services

PRIMARY CONTENT CONTRIBUTOR (Director/Dean)
Veterans Resource Center Director

REVIEW PERIOD
Five years.

REVIEW HISTORY
2019-Aug 12  Approved by President’s Leadership Team