HR 3.01pr - Tuition and Fees Waiver Procedures for Eligible Employees :

All courses, with the exception of community service courses, courses subject to the terms of a contractual arrangement, self-support courses, or any courses designated as ineligible for the tuition waiver in the course catalog, offered by Edmonds College shall be available for eligible employees and other eligible personnel on a space-available basis only. Employees on administrative leave or inactive employees are not eligible for the tuition waiver. Courses offered through a contractual arrangement with other agencies or business organizations will only be available for this tuition waiver program if the contract so permits. No additional course sections shall be created by enrollment generated by the application of this procedure.

II. ENROLLMENT INFORMATION

Enrollment information on eligible employees and other personnel enrolled on a space-available basis shall be maintained separately from other enrollment information and shall not be included in official enrollment reports, nor shall persons enrolled pursuant to the provisions of this section be considered in any enrollment statistics which would affect budgetary determinations. Computation of enrollment levels, student-faculty ratios, or other similar enrollment-related statistics must exclude student credit hours generated by enrollments for which waivers have been granted under this procedure.

III. ENROLLMENT PROCEDURE FOR ELIGIBLE EDMONDS COLLEGE EMPLOYEES

A. The participating eligible employee must fill out the Employee Tuition Waiver Request and follow the requisite steps as instructed.

B. Participating eligible employees should check with the Enrollment Services Office for the required registration dates.

IV. ENROLLMENT PROCEDURE FOR OTHER ELIGIBLE PERSONNEL

Other eligible personnel should contact the Enrollment Services Office at Edmonds College for current application procedures. At a minimum, they need to obtain employment verification from their Human Resources Office. They must also pay fees as described in section VII of this policy.

V. GUARANTEED ENROLLMENT

Employees wishing to guarantee enrollment in a course must enroll and pay full tuition. Employees guaranteeing enrollment may not drop the course for subsequent enrollment on a space-available basis.

VI. REGISTRATION AND OTHER FEES

Eligible employees and other eligible personnel enrolling in courses on a space-available basis will be required to pay a registration processing fee and other applicable fees each quarter registered, regardless of the number of courses/units taken that quarter. The fee does not apply to self-support classes. 

Special fees in addition to the registration processing and other fees shall also be charged if they are normally charged for the course.

VII. NUMBER OF UNITS

Eligible employees are limited to a maximum of ten (10) units/quarter under the tuition waiver.

VIII. RELEASED TIME FOR EDMONDS COLLEGE EMPLOYEES

Normally, employees shall take classes during non-working hours. Edmonds College employees may be allowed release time to take one class per quarter that relates to the employee’s work assignment during working hours, with prior approval of the employee’s supervisor. Employees shall be granted released time only if the course is recommended by the employee’s supervisor as a means of improving work experience or achieving unique requirements of their particular position. Employees who are allowed to take other classes during working hours are expected to rearrange work schedules with approval from the supervisor in order to complete a normal workday during this time. Supervisors of eligible classified employees whose work schedules are changed to accommodate classes must notify Human Resources to ensure compliance with classified work schedule rules and document schedule changes, as necessary.

GLOSSARY TERMS
Eligible Employees

Other Eligible Personnel

Space-available

RELATED POLICIES AND PROCEDURES
HR 3.0 Tuition and Fees Waiver for Eligible Employees

SOURCE INFORMATION
Employee Tuition Waiver Request

RCW 28B.15.558 Waiver of tuition and fees for state employees and educational employees

CONTENT OWNER. The primary responsibility for this policy belongs to:
Vice President for Human Resources and Operations

PRIMARY CONTENT CONTRIBUTOR (Director/Dean)
Vice President for Human Resources and Operations

REVIEW PERIOD
Three years.

REVIEW HISTORY
2021-Oct 19  Amended to update content owner and contributor

2017-Aug 21  Amended and approved by President’s Cabinet

2003-Jul  Updated for editing changes

1998-Jun  Amended

1996-May  Amended

1990-Nov 19  Amended

1989-Apr 17  Approval and first amendment