DG 1.0 - Data Governance :
SUMMARY/SCOPE
Institutional college data are assets maintained to support the Mission and central Vision of Edmonds College. This Data Governance policy formalizes the college’s processes focused on managing the quality, consistency, usability, security, and availability of information. Appropriate governance for management and use of data is critical to the college’s operations, planning, commitment to equitable outcomes, and management priorities. Data Governance supports institutional capacity for data-informed decision-making, while ensuring that data resources are managed legally, ethically, and strategically.
DESCRIPTION
“College data” refers to any data elements relevant to the operations, planning (including goals), and management priorities of any unit at Edmonds College, or data that are used in official, administrative college reports. To support effective management and data-informed decisions, college data must be accessible, relevant, accurate, and available across the college’s information systems.
The Edmonds College Data Governance Committee (DGC) has the responsibility for overseeing the management of college data and maintaining standards for custodianship of college data. The purpose of the DGC is to provide oversight of data entry standards, data integrity, metrics derived from data, access to data, data storage and retrieval systems, and data-delivery platforms and tools. The DGC also provides input on the many college systems and processes that rely on these data resources. The committee will address/administer the following domains across the data lifecycle:
- Data use and reporting, with commitment to equity
- Data quality
- Data flow/availability
- Data security/access
- Data sharing
- Data management policies and procedures
GLOSSARY TERMS
Data Governance
RELATED POLICIES AND PROCEDURES
DG 1.01pr Data Governance Committee Charter
DG 1.02pr Data Security/Access
DG 1.03pr Data Flow/Availability
DG 1.04pr Data Use/Reporting
DG 1.05pr Data Integrity/Quality
SOURCE INFORMATION
National Institute of Standards and Technology (NIST), https://csrc.nist.gov/glossary/term/data_governance
The Data Governance Institute, https://datagovernance.com/defining-data-governance/
CONTENT OWNER. The primary responsibility for this policy belongs to:
Chief Information Officer
PRIMARY CONTENT CONTRIBUTOR (Director/Dean)
Chief Information Officer; Vice President for Finance, Grants, and Institutional Effectiveness
REVIEW PERIOD
Three years or earlier if needed. Requires President’s Leadership Team approval.
REVIEW HISTORY
2024-Jan 19 Revised and Approved by President’s Leadership Team
2018-Dec 10 Approved by President’s Cabinet
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